5 Ways to Save Money and Drive Efficiency with Your Mileage Program

Business mileage. It’s hard to verify. It’s hard for companies to control. And it’s typically one of the top expense categories, we’ve found.¹

The reasons mileage is such a challenge vary. Employees find it a hassle to track, having to remember to write trips down and later calculate them for expense reports. Some see an opportunity to pad their reimbursements. Some just can’t be bothered with accuracy. And, of course, some just make mistakes with math or in the back and forth of company and personal business.

For businesses, it adds up to lost opportunities, unnecessary costs, and a waste of employee time. For employees, it’s a frustration that diverts their focus and energy from more important tasks. By one estimate, automated mileage tracking programs can save as many as 21 hours annually per employee.²

Tracking automatically with a mobile app is just one step to more effectively manage mileage expenses and save money and frustration. Our ebook, Driving Your Mileage Program, looks at automatic tracking and four other best practices to put you on the road to improving – and seeing – the money you’re spending.

Learn Best Practices for Improve Your Mileage Program

Read out ebook to discover how policy, technology, clarity and other methods can save money and hassle with mileage.

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First, make your mileage policies clear

Set rules – and make them readily accessible – on such things as when expenses should be submitted, personal vs. rental car use, and what types of trips will and won’t be reimbursed.

Second, expect clarity and control

Sure, mileage can be hard to track, but that doesn’t mean a company has to accept it and surrender. Employees should know your expectations, and your business should seek out tools – or mine data it already has – to capture mileage and secure visibility into spending. Knowledge in hand, you can fix problems.

Third, make mileage accuracy paramount

Along with automated tools and encouraging employees to use them, consider an approach such as Fixed and Variable Rate (FAVR) reimbursement program. They can reduce per employee mileage costs to the tune of 26%³.

Fourth, make tracking mileage mobile and easy

Once they get used to it, employees will find a tracking app a much easier way to log their trips using their mobile phones. It’s simple and intuitive and, when connected to your expense system, they can easily and accurately submit their miles. And your business will more quickly know where it stands with mileage.

Fifth, measure the sustainability

Reducing environmental impact is increasingly imperative for most businesses. And the miles your employees roll up certainly are a factor – and a key metric – in its carbon footprint. An accurate mileage tally is another way for you to measure – and possibly reduce – emissions.

Get the ebook to find out more about best practices and learn how Drive, as part of the SAP Concur mobile app, automatically tracks mileage, simplifies paperwork, and provides businesses accuracy and savings.

1. SAP Concur Customer Benchmark data, 2022.

2. Motus, Road Warrior Podcast, 2023

3. Motus, “Mobile Workforce Benchmark Report”, 2021.